Kuhusu Wizara

Administration Division

Objective
To provide expertise and services on human resources management and administrative matters to the Ministry.

Function

  • To provide strategic inputs to management on Administration and Human Resources Management issues such as recruitment, Human Resources Development and Training, Promotion, retention, motivation, Performance Management and welfare
  • To ensure optimal management of Human Resources in the Ministry
  • To provide link between the Ministry and the President's Office Public Service Management on operationalisation of the Public Service Management and Employment Policy of 1998 and relevant Public Service Acts
  • To provide data support and up-date records on various Human Resources information

The Division will be led by the Director and will comprise two Sections as follows:‑

  • Administration Section
  • Human Resources Management Section

Administration Section

The Section will perform the following activities:‑

  • Interpret Public Service Regulations; Standing Orders and other Labour laws
  • Facilitate employee relations and welfare
    including health, safety, sports and culture
  • Provide registry, office records, messenger and courier services;
  • Handle Protocol Matters
  • Facilitate security services, transport and general utility
  • Facilitate general custodian services to include maintenance of office equipments, buildings and grounds
  • Coordinate implementation of ethics and value promotion activities including corruption prevention education
  • Implement diversity issues including gender, disability, HIV/AIDS etc and be the Ministry's Gender Focal Point
  • Coordinate implementation of private sector participation in the Ministry
  • Coordinate implementation of Business Process Improvement in the Ministry
  • Advise on organizational efficiency of the Ministry
  • Coordinate implementation of Client Service Charter in the Ministry

The Section will be led by a Principal Administrative Officer.

Human Resources Management Section

The Section will perform the following activities:-

  • Coordinate recruitment, selection, placement,
    confirmations and transfers for the Ministry
  • Facilitate Human Resource training and development (career, professional, skills enhancement) for the Ministry including Cadres under the Ministry
  • Facilitate orientation/induction programmes for the new entrants
  • Human resources planning to determine supply and demand needs for professionals under the Ministry
  • Salary administration and payroll processing
  • Coordinate implementation of Open Performance Review and Appraisal System (OPRAS)
  • Process and update records of various leaves such as annual, sick, maternity, study and terminal
  • Oversee employee benefits (pension, allowances etc) and entitlements
  • Oversee services related to separation from the service (retirement, resignation, etc)
  • Serve as a Secretariat to the appointment "Ad hoc Committee" of the Ministry

The Section will be led by a Principal Human Resources Management Officer.