Kuhusu Wizara

FINANCE AND ACCOUNTS UNIT

 
1.1FINANCE AND ACCOUNTS UNIT
 

Objective

To provide financial management and book-keeping services for the Ministry.

This Unit will perform the following activities: -

Salaries

Prepare payment for salaries including statutory deductions; and
Maintain records.

Cash Office

Submit voucher list to the Treasury;
Collect all cheques from Treasury;
Bank cash and cheques;
Prepare monthly flash report;
Pay cash/cheques to employees/customers (service Provider);
Batch paid vouchers;
Maintain cash book;
Record/ reconcile all imprest issued; and
Prepare and effect all payments.

Revenue

    Collect all revenues;
    Manage the revenue according to regulations and guidelines; and
Bank reconciliation.

Pension

Prepare pension papers; and
Maintain pension records.

Budget

Monitor allocations and expenditure; and
Prepare Final Accounts and other Financial Statements.

 

Pre – Audit/Examination

Ensure proper documentation to support vouchers, including authorization according to regulations;
Ensure adherence to the relevant acts, regulations, circulars etc; and
Reply all Audit queries raised during the previous financial year.

This Unit will be led by a Chief Accountant.

 
1.2INTERNAL AUDIT UNIT

Objective

To provide advisory services to the Accounting Officer on the proper management of resources.

This Unit will perform the following activities: -

Review and report on proper control over the receipt, custody and utilization of all financial resources of the Sector;
Review and report on conformity with financial and operational procedures laid down in any legislation or any regulations or instructions for control over the expenditure of the Sector;
Review and report on the correct classification and allocation of revenue and expenditure accounts;
Develop audit procedures to facilitate compliance with international standards;
Review and report on the reliability and integrity of financial and operation data and prepare financial statements and other reports;
Review and report on the systems in place used to safeguard assets, and verify existence of such assets;
Review and report on operations or programs to ascertain whether results are consistent with established objectives and goals;
        Review and report on the reactions by the management to internal audit reports, and assist management in the implementation of recommendations made by reports and follow-up on the implementation of recommendations made by the Controller and Auditor General;
Review and report on the adequacy of controls built into computerized systems in place in the Sector;
Prepare and implement Strategic Audit Plans; and
 Conduct performance audits on appraisal of development projects.

This Unit will be led by a Chief Internal Auditor.

 

1.3PROCUREMENT MANAGEMENT UNIT

Objective

To provide expertise and services in procurement, storage and supply of goods and services for the Sector.

This Unit will perform the following activities: -

Advise the Management on matters pertaining to the procurement of goods and services and logistics management;
Monitor adherence to procurement process and procedures as per Public Procurement Act;
Develop an annual procurement Plan for the Sector;
Procure, maintain and manage supplies, materials and services to support the logistical requirements of the Sector;
Maintain and monitor distribution of office supplies and materials;
Maintain and update inventory of goods, supplies and materials;
Provide Secretariat services to the Ministerial Tender Board as per Public Procurement Act; and
Set specifications/standards for goods and services procured and monitor adherence to them to ensure value for money.

This Unit will be led by a Director.