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Idara na Vitengo



To provide financial management and book-keeping services for the Ministry.

This Unit will perform the following activities: -


  • Prepare payment for salaries including statutory deductions; and
  • Maintain records.

Cash Office

  • Submit voucher list to the Treasury;
  • Collect all cheques from Treasury;
  • Bank cash and cheques;
  • Prepare monthly flash report;
  • Pay cash/cheques to employees/customers (service Provider);
  • Batch paid vouchers;
  • Maintain cash book;
  • Record/ reconcile all imprest issued; and
  • Prepare and effect all payments.


  • Collect all revenues;
  • Manage the revenue according to regulations and guidelines; and
  • Bank reconciliation.


  • Prepare pension papers; and
  • Maintain pension records.


  • Monitor allocations and expenditure; and
  • Prepare Final Accounts and other Financial Statements.

Pre – Audit/Examination

  • Ensure proper documentation to support vouchers, including authorization according to regulations;
  • Ensure adherence to the relevant acts, regulations, circulars etc; and
  • Reply all Audit queries raised during the previous financial year.

This Unit will be led by a Chief Accountant.



To provide advisory services to the Accounting Officer on the proper management of resources.

This Unit will perform the following activities: -

  • Review and report on proper control over the receipt, custody and utilization of all financial resources of the Sector;
  • Review and report on conformity with financial and operational procedures laid down in any legislation or any regulations or instructions for control over the expenditure of the Sector;
  • Review and report on the correct classification and allocation of revenue and expenditure accounts;
  • Develop audit procedures to facilitate compliance with international standards;
  • Review and report on the reliability and integrity of financial and operation data and prepare financial statements and other reports;
  • Review and report on the systems in place used to safeguard assets, and verify existence of such assets;
  • Review and report on operations or programs to ascertain whether results are consistent with established objectives and goals;
  • Review and report on the reactions by the management to internal audit reports, and assist management in the implementation of recommendations made by reports and follow-up on the implementation of recommendations made by the Controller and Auditor General;
  • Review and report on the adequacy of controls built into computerized systems in place in the Sector;
  • Prepare and implement Strategic Audit Plans; and
  • Conduct performance audits on appraisal of development projects.

This Unit will be led by a Chief Internal Auditor.



To provide expertise and services in procurement, storage and supply of goods and services for the Sector.

This Unit will perform the following activities: -

  • Advise the Management on matters pertaining to the procurement of goods and services and logistics management;
  • Monitor adherence to procurement process and procedures as per Public Procurement Act;
  • Develop an annual procurement Plan for the Sector;
  • Procure, maintain and manage supplies, materials and services to support the logistical requirements of the Sector;
  • Maintain and monitor distribution of office supplies and materials;
  • Maintain and update inventory of goods, supplies and materials;
  • Provide Secretariat services to the Ministerial Tender Board as per Public Procurement Act; and
  • Set specifications/standards for goods and services procured and monitor adherence to them to ensure value for money.

This Unit will be led by a Director.